Privacy
Privacy notice
This notice explains what we collect through this website, why, who processes it, & how to reach us about it.
Effective date:
Who we are
This website is operated by Geothermal & Construction Services LLC, Spring Hill, Kansas ("we", "us").
What we collect
When a consultation request is sent: the name, phone number, email address, project street address, city, state & ZIP code, the project details, how GeothermalKC was found, plus anything added in the optional fields: referral details & any photos or PDFs attached to the form. When the form is opened from a service page, that service is recorded too.
The date & time of the submission is recorded, along with the page the form was sent from. The consent box on the form must be checked to send it; checking it is consent to be contacted about the request & any future project details.
Like most websites, the hosting provider automatically processes technical information such as IP addresses to deliver pages & protect the form from abuse. IP addresses are used briefly to limit repeated submissions & are not stored with the inquiry.
How we use it
To review the project & its location, to follow up about it & the consultation agreement, & to keep a record of inquiries received.
Geothermal & Construction Services LLC does not sell this information or use it for advertising, & does not add anyone to a marketing list without asking.
Who processes it for us
Inquiries pass through service providers that host the website, route the inquiry, store customer records & deliver email. [PROCESSORS TO CONFIRM, for example: website host, n8n (workflow automation), HubSpot (customer records), email provider.] They process the information on our behalf.
How long we keep it
[RETENTION TO CONFIRM, for example: inquiries that don't become projects are deleted after a set period; project records are kept as long as needed for the work, warranties & legal obligations.]
Analytics & cookies
The site uses Vercel Web Analytics to count page views. It sets no cookies, does not identify visitors & only reports totals such as the pages viewed, the referring site, the country & the device type.
The site also records a few anonymous actions, such as a tap on the phone number or a sent form, with the page, the referring site, any campaign tags in the link & the device type. These records are stored through n8n & hold no names, contact details or IP addresses.
The site's own pages use no advertising cookies, & personal details from the inquiry form are never sent to analytics.
Savings calculator
The geothermal savings calculator page shows a calculator from the geothermal equipment manufacturer, loaded from that company's website. That company receives what is typed into the calculator, including its contact fields, & handles it under its own privacy policy, not this notice.
The calculator sets its own cookies & runs its own analytics, including Google Tag Manager & Hotjar, which can record how the calculator is used. A consultation request sent through the GeothermalKC form on the same page is handled under this notice.
Access, correction & deletion
Anyone who has sent an inquiry can ask what information is held about them, ask for it to be corrected, or ask for it to be deleted where it is not required to be kept. [CONTACT METHOD TO CONFIRM, shared inbox or phone.]
Changes
If we change this notice, we'll update the effective date above.